In a world where our work and lives are increasingly digital, it's easy for inboxes, desktops and devices to become just as cluttered as a physical workspace. Whether you’re a business owner, or simply someone trying to stay organised, digital overload can quietly impact your productivity and wellbeing. 

 

Our Co-Founder, Caroline Gowing, knows first-hand how important a clean and functional digital space is, especially when you're managing multiple clients and spinning several plates at once. Here, she shares her top 10 practical tips for giving your digital world a much-needed refresh. 

 

A messy desktop can feel overwhelming before your day even begins. Caroline recommends starting with a clear-out. Delete old files, sort useful ones into clearly labelled folders, and remove shortcuts you no longer use. It’s a small change that can make a big difference. 

 

Take a moment to unsubscribe from newsletters or promotional emails that no longer serve you. Reducing email noise means your inbox becomes a more focused, manageable space. 

 

If you're constantly searching for documents, it might be time for a folder system overhaul. Group files logically, by client, project or date, and regularly delete those you no longer need. 

 

Take stock of the apps on your phone or computer. If you haven’t used something in months, uninstall it. Fewer apps mean fewer distractions and more mental clarity. 

 

Losing files is frustrating and avoidable. Make a habit of backing up key documents to a cloud service or external hard drive. You’ll save time and stress in the long run. 

 

It’s easy to fall into the trap of checking emails or social media on autopilot. Set boundaries - Caroline suggests checking emails at specific times rather than reacting in real time. 

 

Your online security is part of your digital hygiene. Update old passwords and consider using a password manager to store them securely. 

 

Whether it’s your phone or email contact list, take time to clear out duplicates or old connections. It’ll make reaching the right people quicker and easier. 

 

Endless pings and pop-ups kill focus. Caroline recommends turning off all but the most necessary notifications - your brain (and your battery!) will thank you. 

 

Like any form of decluttering, it works best when done regularly. Add a 30-minute ‘digital tidy’ to your calendar each month to stay on top of things. 

 

“When your digital world is organised, your mind feels clearer too. It doesn’t have to be perfect, just make a start, and you’ll feel the benefits almost immediately.” 

 

Looking to outsource your admin and free up more of your time? Our Pink Spaghetti Virtual Assistants specialise in bringing order to busy business owners’ lives, both digitally and beyond. 

 

Find your local VA here.